Winter Scott adopts email and document management solution for ease of SRA compliance, enhanced data security and productivity
UK-based maritime litigation law firm, Winter Scott LLP, has successfully deployed iManage Work-based email and document management solution from Ascertus Ltd, a provider of tailored information and document lifecycle management solutions to law firms. The Ascertus solution is enabling the firm to routinely comply with the Solicitors Regulation Authority’s (SRA) stringent and ever-increasing outcome-focussed regulation. Data security is significantly enhanced and Winter Scott’s fee earners are benefiting from an efficiency and productivity boost, all of which cumulatively is delivering added value to clients.
Winter Scott chose the solution from Ascertus based on recommendations for iManage Work from a number of the firm’s client organisations. Ascertus’ extensive experience and proven reputation in delivering customised solutions to law firms was a major factor in the decision-making process. Furthermore, the Ascertus solution was the only system that guaranteed minimal disruption to the business.
“We have reached a critical size, and an email and document management system is essential for compliance, but more importantly to ensure the highest level of data security,” explains Sophie-Jane Hunt, Managing Partner at Winter Scott LLP. “Prior to this solution, we were addressing all these requirements, but it took substantial effort. Today it is embedded into our operation. The Ascertus solution fits our way of working, which is perhaps why, there have been hardly any issues related to user adoption.”
The solution meets the specific and unique requirements of a shipping litigation practice and is structured simplistically to support the firm’s information management needs. Users access the system from within Outlook, which is similar to how emails and documents were managed by fee earners previously. Also, fee earners are able to easily locate emails and documents as the solution facilitates contextual searches. Winter Scott is now also able to provide clear audit trails to demonstrate compliance of data and information management processes to the SRA.
Ascertus has tightly integrated the email and document management system with Linetime, Winter Scott’s practice management system. Duplication of data is now minimised; there is a single and secure version of the truth across the organisation.
“Growing and mid-sized law firms are fast realising that document management systems are business critical in the current data and compliance-driven, global, 24x7 environment,” commented Jon Wainwright, Sales and Marketing Director of Ascertus Limited. “Also, that best-of-breed systems are well within their grasp – such technologies are no longer the privilege of the large law firms alone. We closely work with both customers and technology partners to deliver the most suitable solutions to legal businesses of all sizes. We are delighted that our solution is a success at Winter Scott.”