Paris Smith chooses Worldox for their document management solution

Paris Smith has chosen Worldox as their document management solution to simplify, control and manage documents throughout the business

Worldox allows Paris Smith solicitors to instantly view any document or email associated with a specific client, matter or project, dramatically improving efficiency and firm profitability. It facilitates collaboration amongst legal teams serving the same client or working on the same matter. The entire firm can leverage more value from documents that have already been created, even if the individuals who created those documents have left the firm.

Paris Smith practice director, Alan Cousins, explained, “As one of the largest independent firms of solicitors in Central Southern England we must adapt to the ever increasing demands and pressures on businesses and individuals. The decision to add Worldox as part of our Document Management strategy was not only about technology but about streamlined service delivery to reduce costs while increasing productivity, quality assurance and value, required by our clients. We have relied on Copyrite to help us respond effectively to our challenges and put our clients at the centre of what we do. The recent upgrade to cost recovery and scanning software and the introduction of a print management solution has already helped us to reduce print costs while focusing on our environmental impact”. 

Copyrite head of software, Ben Summerfield commented, “As a trusted partner with the technical expertise to provide good support, we recommended Worldox. Paris Smith considered competitive solutions such as HP Worksite. However, Worldox offered the same or improved functionality with a lower TCO and keeping the ongoing administration as well as the initial purchase cost as low as possible was a key consideration”.

Key benefits include:

  • Reduced risk as document security is improved; fine-grained security settings are provided for individual documents, users, and groups. Audit trails ensure that all data can be tracked and remain confidential
  • A paperless office can be achieved with all documents stored digitally. Firms can integrate all file access through a single interface. They can organise valuable intellectual property in whatever way makes the most sense for their individual practices. Office space will be created by reducing paper storage as well as a reduction in off-site storage cost.
  • Ease of use increases productivity and enables collaboration across the legal firm community. Any document can be retrieved in seconds using a full content search as well as integration with standard applications like MS Outlook.

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