Making the move to cloud printing solutions with TA Triumph-Adler
The legal profession and its office operations, especially in smaller legal firms, is rapidly evolving. Technology plays a critical role in maintaining and improving efficiency, security and cost-effectiveness. For these firms, moving to cloud-based solutions like TA Triumph-Adler’s Cloud Print and Scan offers a competitive edge, allowing them to streamline workflows, secure client data, and integrate seamlessly with the cloud platforms becoming an increasingly important part of their document management systems.
Why do legal firms use cloud services?
Legal practices generate vast amounts of confidential information that requires secure handling and storage. Traditionally reliant on physical documents and in-house servers, many firms face inefficiencies in document retrieval, sharing, and compliance. The cloud offers a solution by centralising these processes in a secure, scalable, and cost-effective environment.
With hybrid and remote work becoming standard, cloud printing solutions ensure legal professionals can securely access, print, or scan documents from anywhere. They can also minimise the risk of data breaches and reduce overheads related to physical storage and infrastructure maintenance.
TA Triumph-Adler Cloud Print and Scan is a cloud solution that makes it possible for small and medium-sized organisations to print and scan from any location, securely. The application is browser-based and intuitive to use, whilst also meeting the highest security standards, with administration and user management all within the same platform.
Integration with existing cloud platforms
For smaller practices, limited IT resources and budgets can make trying new technology challenging. Cloud Print and Scan offers an adaptable approach, helping firms use any existing cloud services while accessing advanced capabilities.
Cloud Print and Scan integrates seamlessly with platforms widely used in the legal industry:
- Google Drive and OneDrive – ideal for storing client files securely and collaborating.
- SharePoint – for document sharing across teams while maintaining strong access controls.
- Box – offering advanced security for highly confidential legal data.
Data security and control
Data security is a top concern for law firms, especially given the rise in cyberattacks targeting sensitive client information. TA Triumph-Adler Cloud Print and Scan emphasises secure document handling, with encryption during transfer and storage, protecting against unauthorised access.
For additional security, user identification using a username and password, PIN, or ID card login is used. The solution also features pull printing to hold the document securely on the print system until the user collects it at any machine.
Controlled document access and customised output settings can also be set up, such as restricting colour printing for specific users or groups, to align with firm policies. The print output of users and groups is also recorded in clear and simple reports, for audit and cost control purposes.
Why choose TA Triumph-Adler?
TA Triumph-Adler is well-versed in addressing the unique needs of the legal sector, offering solutions that are scalable, secure, and user-friendly. Our collaborative approach ensures every print solution is tailored to the firm’s specific requirements, considering long-term efficiency and cost savings.
By moving to the cloud, smaller legal practices can compete effectively in an industry increasingly driven by technology. With the right tools, they can streamline operations, protect client data, and focus on delivering exceptional legal services.
To learn more, contact the TA Triumph-Adler team for a full review of your managed print workflows and discover how solutions like Cloud Print and Scan could transform your practice.
