Risk & Compliance

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Acquisition of Chapman and Cutler LLP’s Closing Room for deal management and closing-binder
generation now fully integrated within NetDocuments platform

NetDocuments, the leading, secure cloud-based content services platform, today introduced SetBuilder, the fully-integrated NetDocuments application based on the acquisition of Chapman and Cutler’s Closing Room solution.

How well are you managing your information? Do you scramble to find important files? Are paper records consuming your office? For many organisations, identifying, securing, tracking, storing, and accessing documents is a big headache. In this blog, we discuss the advantages of centralised document management.

1. Security

Overseeing a large inventory of records across several departments, accessible to multiple employees, is difficult. The sheer volume of documents makes it easy for someone to steal sensitive personal or corporate information.

In recent years, a growing number of law firms have been moving to “paperless” or paper-light systems, with electronic records regarded as the “official” record of the organization. Certainly, law firms have come a long way in reducing their usage of paper and helping to save trees — striking a positive note this Arbor Day.

But for many firms, the elephant in the room is the large volume of physical records that have accumulated over decades — extremely costly to store and difficult to manage.

Driving down any London road without passing a self-storage facility is nearly impossible. That’s why so many organisations use them for document storage. But self-storage facilities come with big risks for document storage. In this blog, we discuss several of them.

You are more likely to experience a data breach at the hands of one of your employees than from a cybercriminal or computer hack.

More than 50% of data breaches worldwide are a result of people:

  • Sending confidential emails to the wrong people
  • Failing to remove harmful metadata from documents
  • Improperly redacting information in documents

A data breach of any sort could have serious repercussions financially and professionally for your business.

 

Improper redaction is a leading source of data breaches globally. In many countries, lawyers have a legal obligation to redact all kinds of confidential information prior to filing court documents – including financial account details, names of minors, home addresses, and dates of birth.

Googling the question, “how do I redact a document?” will return several answers. But, how can you know which redaction process is the best one?

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If your company is like most, then it relies on paper records. But over-reliance on paper can limit your organisation’s success. Here are several signs it may be time to digitise your documents:

 

In 2016 ByrneWallace became the first large firm in Ireland to have ISO 27001 certification. Firms with ISO 27001 certification must have a totally comprehensive system of security measures that extend beyond just IT.

Now, of course, the firm has to ensure it complies with the GDPR as well as. Part of ByrneWallace’s security strategy is to manage the risk of email data breaches – one of the most common cybersecurity threats a firm faces.

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Small businesses are just as vulnerable to data breaches as big corporations. But for many small business owners, investing in breach prevention measures is an afterthought. In this blog, we offer five cost-effective strategies to protect your small business from a data breach.

1. Lock down sensitive documents

Every small business should protect its hard copy records. Record centre storage protects confidential documents from internal and external threats by offering:

The premier firm relies on cleanDocs to prevent sensitive information in email attachments being accidentally leaked to the public.

DocsCorp, a leading provider of enterprise productivity solutions, today announced that Burness Paull, a top-tier Scottish law firm, has chosen cleanDocs to minimize the risk of inadvertent data leaks. cleanDocs removes hidden and potentially damaging metadata from email attachments on send, and prompts users to confirm recipients and attachments as valid.

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